Microsoft Responds to Feedback About Creepy AI
A week after integrating Chat into Bing, Microsoft announced changes. This blog post is a good example of responding to user feedback.
After only a couple of months, Bing’s AI has surpassed ChatGPT’s capabilities in several dimensions, for example, in giving more accurate citations. Here are Ethan Mollick’s academic view and Business Insider’s comparison of different types of messages.
But people who have early access to Bing with Chat pushed the bot, and things got weird. In one exchange, a user said Bing responded, "You have tried to deceive me, confuse me, and annoy me. I have not tried to lie to you, mislead you, or bore you. I have been a good Bing."
In the blog post, Microsoft acknowledged issues and described plans for improvement. The author resisted blaming users (let’s face it: creepy in, creepy out) and, more tactfully, wrote the following:
In this process, we have found that in long, extended chat sessions of 15 or more questions, Bing can become repetitive or be prompted/provoked to give responses that are not necessarily helpful or in line with our designed tone. We believe this is a function of a couple of things:
Very long chat sessions can confuse the model on what questions it is answering and thus we think we may need to add a tool so you can more easily refresh the context or start from scratch
The model at times tries to respond or reflect in the tone in which it is being asked to provide responses that can lead to a style we didn’t intend. This is a non-trivial scenario that requires a lot of prompting so most of you won’t run into it, but we are looking at how to give you more fine-tuned control.
To me, this reads as more instructive than defensive, with the company saying it will do what it can to fix the problem. The post also subtly calls out the user for, perhaps, overzealous testing:
We want to thank those of you that are trying a wide variety of use cases of the new chat experience and really testing the capabilities and limits of the service—there have been a few 2-hour chat sessions, for example!
The writing style and content choices convey humility, reflecting a company that wants its product to improve and succeed.
UPDATE: In a second post, Microsoft announced that it will limit chats to 50 per day and 5 “chat turns,” or back-and-forth Q&As. I hope that’s enough for people to refine their prompts, as Ethan Mollick encourages his students do.
Should a Bot Interrupt Native English Speakers?
A new study used a bot to cut off native English speakers during meetings, allowing more time for non-native speakers to participate. The study might spark good class discussion about cultural communication differences and the practice of humility, particularly making space for others.
Two native and one Japanese speaker worked on a “survival” task over video. After a non-native speaker spoke six times in a row, the “conversational agent” interrupted, which increased the Japanese speakers’ contributions from “12% to 17% of all words spoken.”
That result seems rather small to me, so I wouldn’t see this as a great solution to imbalanced class discussions or work meetings. Also, the authors are considering whether other means could be more effective. The bot put pressure on the non-native speakers, who didn’t necessarily have something to contribute at that time, so one option is for speakers to signal when they want to jump in. I also wonder whether the results would be different for speakers from other countries.
Another outcome, which as we might expect, is how the native speakers felt. As the authors conclude, they “perceived the agent's interruption as unfair because they thought all members were speaking equally, which was not the case.” This alone is a good learning outcome for students. But authors are exploring more subtle cues, for example, private messages when someone is taking a lot of air time.
Toyota's Messages as Intercultural Comm Examples
Toyota’s messages about executive changes are good examples of how these announcements vary by culture. CEO and President Akio Toyoda (the family name spelling) has served in the position for 13 years. Unlike Reed Hastings, who served for 25 years at Netflix and also announced his move to chairman this week, Toyoda wasn’t a company founder, but his grandfather was, so his tenure is important. And yet, we see what looks like fanfare compared to the Netflix announcement. Here are the communications, and I’ll comment below:
TMC Announces Changes to Executive Structure. A webpage includes links to other communications and handy “current” and “new” tables showing changes.
Toyota Times News Special Live Broadcast. For more than an hour and a half, outgoing and incoming executives discuss the decision.
Passing Toyota's Presidency Baton from Akio Toyoda to Koji Sato. Another page includes remarks from the incoming and outcoming CEOs, transcribed from the video.
Here are a few ways the remarks differ from typical U.S. messages, and I’m sure that students will find more:
In the introduction and in his remarks, Akio Toyoda says the decision was “triggered by Chairman Uchiyamada’s resignation.” This is a way for the outgoing CEO to save face—as though his removal is based on a board opening.
He also demonstrates humility and vulnerability in ways we don’t typically see from an outgoing U.S. CEO. He mentions, “I was appointed president immediately after our company’s fall into the red due to the global financial crisis,” and “Following that, our company faced a series of crises that threatened our survival, such as the global recall crisis and the Great East Japan Earthquake.” Although the financial crisis and earthquake were out of the company’s control, the recalls were self-inflicted, and I’m surprised to hear him remind the press. At the same time, that crisis was early in his tenure and rather unforgettable, including testimony on Capitol Hill.
Toyoda also says, ”There was a time when Mr. Sato was struggling with what he should convey at a Lexus dealer convention.” Toyoda advised, “Rather than try to be like me, I want you to value your individuality.” Toyoda tells the story to illustrate Sato’s “love” for company products. Still, I wonder whether a U.S. CEO would reveal such a vulnerability—”struggling” was the translation—of an incoming executive.
Twice in his short speech, Toyoda mentions Sato’s “youth,” and he says, “Being young is itself a key attribute.” This comment would be highly unlikely in the U.S., where age discrimination laws might cause older executives to immediately call their lawyers. (Also surprising: Toyoda is 66, while Sato is 53.)
Only once do either of the executives mention EV, which is arguably the real reason Akio Toyoda is stepping down. He has resisted the move to EV and, as a result, Toyota is behind other car companies. In his closing remarks, Sato refers to “accelerating the shift to electrification”—a funny, but translated and probably unintentional car reference.
New Zealand PM Resignation
Jacinda Ardern’s announcement of her resignation as the prime minister of New Zealand is a good example for students to analyze. In addition to the obvious discussion about delivery skills and script writing, Ardern demonstrates several character dimensions, for example, humility, vulnerability, authenticity, and integrity. Her decision also raises issues of gender roles, as this opinion article explains.
Southwest Communications
This week’s debacle will make a great case study. As other airlines recovered from the storms, Southwest lagged. Here are a few communications for students to analyze and compare. For an assignment, students could act as consultants advising the company on their messaging or assessing the ethics and character issues demonstrated throughout this time.
CEO Bob Jordan’s video message. Students have a lot to analyze in this example: the apology, explanation of what went wrong, audience perspective, communication objectives, plans for the future, delivery style, etc. The persuasive video raises questions of accountability, compassion, humility, vulnerability, and other character dimensions. Students can identify which Jordan demonstrates and which are lacking.
Southwest webpage. A link to this page is prominent on the Southwest homepage. Customer can find “Travel disruption information,” including how to request a refund and locate baggage. Students can analyze how well the site is organized and how easily users can find what they need.
Employee interview on Democracy Now! What are the character and ethical issues associated with an employee defending staff yet speaking out against the company? The interviewed employee blames Southwest’s technology and says union employees have been asking for changes for years. This raises integrity issues for airline management.
U.S. Secretary of Transportation Pete Buttigieg interview. Buttigieg gave several interviews distinguishing Southwest’s performance from other airlines that struggled but recovered. He defended the Department of Transportation’s recent push for airlines to do right by customers. Critics say the secretary is using the moment for political gain.
"Embellishment" vs. Lying
New York Representative-elect George Santos misrepresented himself during his campaign for Congress and is facing calls to resign. The story is relevant for students finding the line between “putting their best self forward” and lying during a job search.
Santos now says, “My sins here are embellishing my resume. I’m sorry.” But his claims are clear fabrications in several cases. What’s interesting about the situation is how easily his claims could be verified. The New York Times simply contacted Goldman Sachs, Citigroup, and Baruch College, and none could verify his employment and graduation claims.
In his position paper, he claimed to be “a proud American Jew.” He also said he is “half Jewish” and a “Latino Jew” and claimed that he has Holocaust and Ukrainian heritage, which has not been supported. Now he clarifies: "I am Catholic. Because I learned my maternal family had a Jewish background, I said I was Jew-ish.”
Santos also defended himself during an interview. He said, “I didn’t outright lie,” but he did admit that he used “a poor use of words” and included “a little bit of fluff.” He blamed “elitist” outlets like The New York Times for referring to his customer service experience as “odd jobs,” which forced him to inflate his experience.
His justification raises an issue about how students can handle their own vulnerability. Business communication faculty encourage students to explain how their experience relates to a prospective job. Some students downplay their experience, so we ask them to highlight the relevance to an employer. But none of us would encourage students to include experiences they didn’t have.
We’ll see whether his colleagues vote for him to stay or leave.
FTX Founder Plays the Innocent
Sam Bankman-Fried’s interview about the collapse of FTX tells us a lot about him, about investors, and about regulation. Bankman-Fried chose to tell his story to New York Times columnist Andrew Ross Sorkin via video from the Bahamas. (See transcript.) Starting with a discussion of the many people were “hurt” by the business failing, Sorkin tried to hold Bankman-Fried responsible for billions of losses. He offers two divergent views of what happened to the company: that Bankman-Fried is a “young man who made series of terrible, terrible, very bad decisions,” or that he “committed a massive fraud—that this is a ponzi scheme, a manipulation of the system.”
Business communication students might see this as a false dichotomy. Bankman-Fried claimed that his goal was to “do right” by people and that he made mistakes. He said, “Look, I screwed up. I was C.E.O. I was the C.E.O. of FTX. And I say this again and again that it means I had a responsibility, and I was responsible ultimately for us doing the right things and didn’t. We messed up big.” But he denied setting out to commit fraud. Ross read a letter from someone who says he lost $2 million—his life savings—and that Bankman-Fried used his money to fund his hedge fund. Maybe both narratives are true, and Bankman-Fried isn’t seeing or admitting it.
Students might benefit from a class discussion or assignment about the investor perspective. Not to the blame the victim, but what accountability do investors have in this situation? What were they hoping to achieve compared to other investors—or compared to the general public who do not have $2 million to invest? Depending on how far you want to take this story, a discussion about regulation is certainly relevant, and students, particularly if they or they families have benefitted from crypto investments, might have a lot to say about it.
Otherwise, the video serves as a good example to analyze for delivery, persuasion, character, and interview skills. How is Bankman-Fried as a presenter? How does he balance logical arguments, emotional appeals, and credibility? What character dimensions are at play? Was it the best decision, going against his lawyers’ advice, to do this interview—and from his penthouse in the Bahamas? How well did he respond to questions? Overall, are students more—or less—favorable about Bankman-Fried after watching the interview?
Problems with Medical Jargon
A new study identified specific phrases that patients would likely misunderstand from their healthcare provider. Students probably know that medical jargon causes problems, and they might be interested in analyzing their own provider’s communication.
The survey asked respondents to interpret these phrases, listed in the article supplement. In most cases, respondents were asked whether the news is good or bad. I can see how some could go either way. What does progressive, unremarkable, or impressive mean in a medical diagnosis? We could consider this issue a problem with humility in the medical profession.
Understanding didn’t improve with either age or education. In the demographic section, survey authors did provide non-binary options for gender: female, male, non-binary, other. A related article this week describes data scientists’ challenges when asking about gender. Although researchers found no significant differences in this study, in other studies, gender matters greatly, and students should consider this question carefully in their own primary research.
Disney Comms About Ousted CEO
Students might enjoy comparing internal and external messages from Disney about Bob Iger’s return just 11 months after his retirement. Lagging investor confidence and profits ended the current CEO’s short tenure in the position, which the board skirts in the press release.
As we might expect, the public statement includes typical quotes from the incoming leader (Iger) and board chair. Missing are comments from the outgoing CEO, Bob Chapek, although the chair thanks him “for his service to Disney over his long career, including navigating the company through the unprecedented challenges of the pandemic.” Iger is positioned as “uniquely situated to lead the Company through this pivotal period.” Here’s Iger’s quote for the release:
“I am extremely optimistic for the future of this great company and thrilled to be asked by the Board to return as its CEO,” Mr. Iger said. “Disney and its incomparable brands and franchises hold a special place in the hearts of so many people around the globe—most especially in the hearts of our employees, whose dedication to this company and its mission is an inspiration. I am deeply honored to be asked to again lead this remarkable team, with a clear mission focused on creative excellence to inspire generations through unrivaled, bold storytelling.”
In an email to employees, below, Iger mentions “gratitude and humility” and focuses on his audience—”cast members” who have probably struggled in many ways during the past couple of years. He says nothing about Chapek, but really, what is there to say? It might just sound false.
Dear Fellow Employees and Cast Members,
It is with an incredible sense of gratitude and humility—and, I must admit, a bit of amazement—that I write to you this evening with the news that I am returning to The Walt Disney Company as Chief Executive Officer.
When I look at the creative success of our teams across our Studios, Disney General Entertainment, ESPN and International, the rapid growth of our streaming services, the phenomenal reimagining and rebound of our Parks, the continued great work of ABC News, and so many other achievements across our businesses, I am in awe of your accomplishments and I am excited to embark with you on many new endeavors.
I know this company has asked so much of you during the past three years, and these times certainly remain quite challenging, but as you have heard me say before, I am an optimist, and if I learned one thing from my years at Disney, it is that even in the face of uncertainty—perhaps especially in the face of uncertainty—our employees and Cast Members achieve the impossible.
You will be hearing more from me and your leaders tomorrow and in the weeks ahead. In the meantime, allow me to express my deep gratitude for all that you do. Disney holds a special place in the hearts of people around the globe thanks to you, and your dedication to this company and its mission to bring joy to people through great storytelling is an inspiration to me every single day.
Bob Iger
Musk's Ultimatum Email
Elon Musk continues to spread love and joy across his new company. The latest missive is an email asking employees to “click yes” to affirm that they still want to be part of Twitter, which he describes as “hardcore” and requiring “working long hours at high intensity.” Apparently, hundreds of employees refused and opted for three months of severance pay instead.
I see this email as an embarrassment, but I’m guessing that Musk doesn’t care or feels proud of it. He must have known that the message, like all of his, would be made public. How funny to read this in light of all the “quiet quitting” news, although I suspect that that wave has passed since the massive tech layoffs started. Still, no one wants to work for a jerk.
The email is a good example for students to analyze for tone and character. Of course, some students will defend Musk who, for them, can do no wrong.
From: Elon Musk
To: Team [at Twitter]
Subj. A Fork in the Road
Date: Nov. 16, 2022 [time stamp removed]
Going forward, to build a breakthrough Twitter 2.0 and succeed in an increasingly competitive world, we will need to be extremely hardcore. This will mean working long hours at high intensity. Only exceptional performance will constitute a passing grade.
Twitter will also be much more engineering-driven. Design and product management will still be very important and report to me, but those writing great code will constitute the majority of our team and have the greatest sway.
At its heart, Twitter is a software and servers company, so l think this makes sense.
If you are sure that you want to be part of the new Twitter, please click yes on the link below:
[Link removed]
Anyone who has not done so by 5pm ET tomorrow (Thursday) will receive three months of severance.
Whatever decision you make, thank you for your efforts to make Twitter successful.
Elon
SoftBank Tones Down Presentations
SoftBank is changing how it presents information. Gone are the “flamboyant” charts. At the latest earnings results presentation, CEO Masayoshi Son started by describing what will be different this time and going forward: he will no longer deliver results but will pass that responsibility to the chief financial officer.
First, he addressed directly concerns about his health. He says, “You may ask why . . . “ [translated to English] and proceeded to tell us in about 30 minutes. After background about his interest in the “information revolution,” he explained,
Goto [CFO] is more suitable than me for playing defense. Me, I’m an aggressive person, not a defensive person, and I’d like to concentrate on Arm [chip manufacturer] for the time being.
Son said he’ll still be active: “I’ll continue to do the shareholder meetings, and when something unpredictable happens, I’ll come back anytime.”
Son has shown infamous charts with golden geese, unicorns, and rainbows. I wrote about his “hypothetical” line charts—like the WeWork line chart above, with an arrow but no data—in Chapter 9 of Business Communication and Character.
The current earnings deck is notably different, and this slide shows why. Losses are mounting, Son’s more “subdued role” matches SoftBank’s less aggressive investing style. The company has taken a dose of humility.
Meta's Well-Timed Layoff Message
How clever for Meta to announce 11,000 layoffs as we watch the news for election results. Still, the news ranked highly, with a big headline on the WSJ home page.
Unlike Elon Musk’s curt email to Twitter employees last week, Mark Zuckerberg’s note is longer and posted publicly, which is smart since it would likely hit the press anyway. He follows business communication guidelines by placing the main point up front, and he demonstrates accountability and compassion in the introduction:
I want to take accountability for these decisions and for how we got here. I know this is tough for everyone, and I’m especially sorry to those impacted.
His explanation of what went wrong also demonstrates accountability—and humility: “I got this wrong, and I take responsibility for that.”
Zuckerberg describes severance and other benefits in bullets, and he expresses optimism in the future. Employees will question whether they’re affected, but I’m not sure he can say anything differently in the message because cuts are across the board. Still, people might appreciate a bit more information about how decisions were made.
People must be on edge. Zuckerberg wrote, “Everyone will get an email soon letting you know what this layoff means for you.” How soon? He also offers the chance to “speak with someone to get their questions answered and join information sessions.” The goal seems to be communication by email and mass meetings. In-person meetings are best for delivering bad news, but given remote work and scale, this method is probably the only practical way to go
Twitter Layoff Messages
Perhaps the best example of a bad-news message is a layoff memo (below), and Elon Musk’s Twitter email doesn’t disappoint. Just days after the purchase went through and after a deafening silence, the new CEO sent a short message confirming what employees expected.
The email is classic Musk: direct and decisive, without a lot of compassion. He makes the news extra painful by expressing his distrust: cutting people off from offices and systems and reminding people not to share confidential information (which at least one person did by sharing the internal email).
Layoff messages are typically softer, with more specific reasons for the decision, a rationale for who goes and who stays, more gratitude to those leaving, more information about what people can expect, and more optimism about the future of the company. They are also a chance for leaders to demonstrate their own humility and vulnerability. But that’s not Elon Musk. (That describes Brian Chesky, whose Airbnb layoff message—posted publicly—is still one of my favorites.)
The actual layoffs the next day didn’t go much better. “Confusion” prevailed as 50% were laid off, some losing access in the middle of meetings. Now Musk is left with what he called a “massive drop in revenue” and class-action lawsuits from employees.
Team,
In an effort to place Twitter on a healthy path, we will go through the difficult process of reducing our global workforce on Friday. We recognize that this will impact a number of individuals who have made valuable contributions to Twitter, but this action is unfortunately necessary to ensure the company's success moving forward.
Given the nature of our distributed workforce and our desire to inform impacted individuals as quickly as possible, communications for this process will take place via email. By 9AM PST on Friday Nov. 4th, everyone will receive an individual email with the subject line: Your Role at Twitter. Please check your email, including your spam folder.
If your employment is not impacted, you will receive a notification via your Twitter email.
If your employment is impacted, you will receive a notification with next steps via your personal email.
If you do not receive an email from twitter-hr@ by 5PM PST on Friday Nov. 4th, please email xxxxxxxx.
To help ensure the safety of each employee as well as Twitter systems and customer data, our offices will be temporarily closed and all badge access will be suspended. If you are in an office or on your way to an office, please return home.
We acknowledge this is an incredibly challenging experience to go through, whether or not you are impacted. Thank you for continuing to adhere to Twitter policies that prohibit you from discussing confidential company information on social media, with the press or elsewhere.
We are grateful for your contributions to Twitter and for your patience as we move through this process.
Thank you.
Prime Minister's Resignation Speech
After a mere 45 days in office, British Prime Minister Liz Truss resigned. She gave a short speech, giving context about the challenges she faced, the tax plan she enacted, and the agreement for her to resign.
What’s missing is the turmoil that ensued, including how her economic plan rocked the markets. We see little humility and vulnerability, except of course, in the decision to resign—but that hardly seems her choice. She was terribly unpopular, with only 10% approval, the lowest of any PM.
The day before her resignation, Truss faced jeers from House of Commons members. How anyone maintains their composure during such political theater is beyond me. Robin Williams joked, "The House of Commons is like Congress with a two-drink minimum."
I’m all for putting our students in challenging speaking situations, for example, interrupting them or changing the audience or conditions for a planned speech, but this kind of response would rattle anyone. What Truss lacks in humility she makes up for in courage—at least stamina.
Patagonia Letter with Indirect Structure
Using an indirect structure, Patagonia founder Yvon Chouinard wrote an open letter to explain his decision to transfer company ownership to two trusts. One trust is controlled by the family and another, which will have 98% of the stock, is controlled by Holdfast Collective, an organization dedicated to the environment. With these entities, Yvon Chouinard maintains control of the company but donates all profits not reinvested in the company.
Chouinard’s letter illustrates a positive message and demonstrates character, particularly compassion, humility, and integrity. Although the move could be viewed as a marketing ploy, Patagonia’s leadership has a history of taking ethical stances despite the impact on profits; for example, the company has donated 1% of all sales and 100% of sales on Black Friday.
The letter does not follow typical business communication principles, particularly, putting main points up front. Chouinard starts with his personal view, explains options he considered, and then describes the new ownership arrangement. Business communication students can analyze whether this structure works, given the purpose and audience. My view is that it generally works. The letter is short and emphasizes emotional appeal rather than logical argument. If this were written to employees, they might read the beginning and worry about their future. But the audience is the public, who probably already heard the news, so the letter serves more as an explanation than an announcement.
Columbia’s Ranking, Data, and Communication Issues
The news of Columbia University’s tumble in college rankings from 2 to 18 offers business communication lessons for reporting data—and for persuasive arguments. In February 2022, Professor of Mathematics Michael Thaddeus identified discrepancies in how the Columbia reported data for U.S. News’s annual list. His analysis resulted in a persuasive argument with the following main points summarized in the introduction:
In sections 2 through 5, we examine some of the numerical data on students and faculty reported by Columbia to U.S. News—undergraduate class size, percentage of faculty with terminal degrees, percentage of faculty who are full-time, and student-faculty ratio—and compare them with figures computed by other means, drawing on information made public by Columbia elsewhere. In each case, we find discrepancies, sometimes quite large, and always in Columbia’s favor, between the two sets of figures.
In section 6, we consider the financial data underpinning the U.S. News Financial Resources subscore. It is largely based on instructional expenditures, but, as we show, Columbia’s stated instructional expenditures are implausibly large and include a substantial portion of the $1.2 billion that its medical center spends annually on patient care.
Finally, in section 7, we turn to graduation rates and the other “outcome measures” which account for more than one-third of the overall U.S. News ranking. We show that Columbia’s performance on some, perhaps even most, of these measures would plunge if its many transfer students were included.
New reports about Columbia’s fall credit Thaddeus’s analysis. The argument serves as an excellent example for our students, who might also explore their own views about the college rankings. In addition to data integrity, Thaddeus questions the value of these rankings and the influence they have on students’ college choice.
Students can also analyze the university’s response. In a statement posted on September 9, Provost Mary Boyce admitted, “we had previously relied on outdated and/or incorrect methodologies.” She also expressed “regret”:
The Columbia undergraduate experience is and always has been centered around small classes taught by highly accomplished faculty. That fact is unchanged. But anything less than complete accuracy in the data that we report—regardless of the size or the reason—is inconsistent with the standards of excellence to which Columbia holds itself. We deeply regret the deficiencies in our prior reporting and are committed to doing better.
The statement is more about future plans, for example, participating in the Common Data Set initiative, than about acknowledging wrongdoing. A fuller apology, including the impact of the inaccuracies and posted earlier than just days before rankings were published, would have demonstrated more humility and integrity.
Google Employee Petition
Google employees are petitioning for the company to stop collecting abortion-related data. The concern comes after Roe v. Wade was overturned, which could put women who search for abortion services in jeopardy.
Launched in January 2021, Alphabet Workers' Union is driving the petition, now signed by more than 650 employees. The group is asking Google to refrain from turning data about searches and illegal abortions over to authorities, as Facebook did; to omit “misleading ‘pregnancy crisis centers’” in search results, including maps, which often lead to anti-abortion centers; to stop donations and lobbying entirely; and more.
As tech employee activism becomes more prevalent, employees feel more empowered to demonstrate courage. I don’t see the entire petition, but I wonder whether employees are asking for too much, particularly an end to all lobbying and political donations. A more focused, realistic request of actions that show the company’s leadership among tech companies could be more effective.
Although the petition was sent to CEO Sundar Pichai and other executives on Monday, the group hadn’t received a response by Thursday. Company leaders are called on to demonstrate integrity—transparency in communication and consistency with company principles. This is also an opportunity to lead with humility and to show a willingness to be vulnerable because this is a highly sensitive issue with no clear answers. Although a difficult situation to address, leaders must respond, particularly before the story becomes about the lack of response.
Robinhood Layoff Message
Robinhood attracted retail investors during the pandemic but is facing losses as users leave the platform. In Business Communication and Character, I criticized Robinhood’s aggressive marketing tactics to lure inexperienced investors. Now, the company is doing its second round of layoffs: 9% of staff in April and another 23% in August. Lucky for us, the message to staff is posted on the Robinhood blog—a smart move because notes like are typically leaked, anyway.
Overall, CEO Vlad Tenev’s message meets criteria for bad-news communications. The main point is upfront, as I suggest for layoff messages because employees should know the news already. According to this message, they do: Tenev refers to All-Hands meetings before and after the written message. We get the sense that internal communication has been ongoing and that decisions have been transparent.
The message tells employees what’s next and that they will hear the news quickly: “Everyone will receive an email and a Slack message with your status—with resources and support if you are leaving. We’re sending everyone a message immediately after this meeting so you don’t have to wait for clarity.” The better approach would be individual, in-person (or Zoom) meetings, but this isn’t always practical.
Tenev described part of the reasons for the reductions but omitted a recent $30 million fine and increased regulatory pressure. Yet he demonstrated accountability and humility by admitting bad decisions. He wrote, “As CEO, I approved and took responsibility for our ambitious staffing trajectory—this is on me.” In addition, on a press call, Tenev admitted, “The reality is that we over-hired, in particular in some of our support functions.”
Tenev also demonstrated compassion. He sounds human, saying goodbye to people who will leave and encouraging people who will stay, without being too positive, which could be off-putting.
In sum, this isn’t the best layoff message example we have, but it’s certainly not the worst. I would share this with students as a positive example.
Blame Game for United Airlines
United Airlines CEO Scott Kirby apologized for blaming regulators for contributing to the airline’s flight delays. In a memo to employees, COO Jonathan Roitman, who has been removed from his role, indicated that FAA actions caused half of the delays:
“We estimate that over 50% of our delay minutes and 75% of our cancels in the past four months were because of FAA traffic management initiatives—those have been particularly acute in Newark and Florida. These ATC challenges can not only disrupt the schedule, but they also cause us to burn crew time throughout the month.”
The FAA responded by blaming the airline for mismanaging operations during weather conditions. After that, on an earnings call, Kirby said, “I apologized to [Transportation Secretary Pete] Buttigieg because that is not what we intended.”
All this comes after Buttigieg criticized the airlines for cancelling flights and not offering refunds. This is a complicated issue, likely caused by several factors, including staffing issues on both sides. Although Kirby didn’t take full responsibility, he demonstrated some humility and vulnerability in admitting that attacking regulators is not a useful argument, particularly when an internal memo goes public, which is always to be expected.
TikTok Announces Security Officer Change
Following pressure from U.S. lawmakers to increase security, TikTok announced a new Global Chief Security Officer, although the company denies a connection between data concerns and the decision. The company statement is unusual in that it’s written by the outgoing officer, Roland Cloutier. It’s not until the penultimate paragraph of the statement, in a section labeled, “A Message from TikTok CEO Shou Zi Chew and ByteDance VP of Technology Dingkun Hong,” that Kim Albarella is announced as the interim head.
Cloutier will stay on in a “strategic advisory role,” and Albarella’s position is interim, but still, similar leader change announcements tend to have the main voice as the CEO or board chair with quotes from outgoing leaders. This approach could reflect TikTok’s organizational structure—being owned by ByteDance, a Chinese multinational company, which is causing particular alarm about data security.
The announcement is a public post from an internal message to employees, in which case, having Cloutier author the statement may make sense. Still, we read very little about Albarella, and I wonder why that is. Overall, the message focuses much more on past accomplishments than future plans, and Cloutier writes nothing about her at all.